Alright, you have a quotation and it’s exactly what you’re looking for. You are ready to give the green light to the project. But hold on a sec, how do you let the supplier know you are ready to proceed? Check out our Sample Email for Approved Quotation. You’ll find different examples to get inspired and edit them as needed.

Sample Email for Approved Quotation

When a business or individual needs to purchase goods or services, they often request a quotation from multiple suppliers. The quotation should include the price, terms of payment, delivery schedule, and other relevant information. Once the customer has reviewed the quotations, they will typically select the one that best meets their needs.

If you are a supplier and you have received an approved quotation, you should send an email to the customer to confirm the order. This email should include the following information:

• The customer’s name and contact information
• The date of the approved quotation
• The items and quantities ordered
• The price and terms of payment
• The delivery schedule
• Any other relevant information, such as the customer’s purchase order number

You should also take this opportunity to thank the customer for their business and express your commitment to providing them with excellent service. Here is an example of an approved quotation email:

Dear [Customer Name],

I hope this email finds you well.

I am writing to confirm your approved quotation for the purchase of [Items and Quantities Ordered]. The total price for this order is [Price] and the terms of payment are [Terms of Payment].

We will deliver the items to you on [Delivery Schedule]. We appreciate your business and are committed to providing you with excellent service.

If you have any questions, please do not hesitate to contact me.

Thank you again for your business.

Sincerely,

[Your Name]

By sending this email, you are confirming the order and agreeing to the terms and conditions of the quotation. If you have any questions, please be sure to ask them before you send the email.

Approved Quotation Emails

Quotation Approved: Let’s Get Started

Dear [Client Name],

We’re thrilled to inform you that your quotation for [Project Name] has been approved. Our team is excited to begin working with you on this exciting endeavor.

We appreciate your trust in our services, and we’re committed to delivering a project that meets and exceeds your expectations. Our team of experts will work diligently to ensure your project is completed on time and within budget.

We will be in touch shortly to schedule a meeting to discuss the next steps and gather any additional information we may need. In the meantime, please do not hesitate to contact us if you have any questions or concerns.

Thank you for choosing [Your Company Name]. We look forward to a successful partnership.

Sincerely,
[Your Name]

Revised Quotation Approval: A Better Deal for You

Dear [Client Name],

We’re pleased to inform you that your revised quotation for [Project Name] has been approved. We appreciate your patience and understanding during the review process.

We’ve made some adjustments to the original quotation to better align with your needs and budget. We believe the revised proposal offers a more competitive and cost-effective solution for your project.

We’re committed to delivering the highest quality of service and exceptional results. Our team is ready to commence work on your project without delay.

We will be in touch shortly to schedule a meeting to finalize the details and answer any questions you may have.

Thank you for choosing [Your Company Name]. We’re confident that together, we can achieve great things.

Sincerely,
[Your Name]

Partial Quotation Approval: Let’s Start with Phase One

Dear [Client Name],

We’re delighted to inform you that we’ve approved a portion of your quotation for [Project Name]. We appreciate your comprehensive proposal, and we’re excited to move forward with the initial phase of your project.

We’ve reviewed your quotation carefully and have decided to approve the following items:

• [List of Approved Items]

We believe that these items represent the most critical aspects of your project, and we’re confident that our team can deliver exceptional results within the agreed-upon budget and timeline.

We’re currently working on finalizing the details of the approved items and will be in touch soon to schedule a meeting to discuss the next steps. We’re committed to providing you with the highest level of service and support throughout the project.

Thank you for entrusting us with your project. We look forward to a successful partnership.

Sincerely,
[Your Name]

Quotation Adjustment Approval: Striking a Balance

Dear [Client Name],

We’ve reviewed your request for quotation adjustments for [Project Name] and are pleased to inform you that we’ve approved the following changes:

• [List of Approved Adjustments]

We understand the importance of staying within your budget, and we’ve worked diligently to find a solution that meets your needs without compromising the quality of our work.

We’re confident that the adjusted quotation still provides a competitive and cost-effective solution for your project. We’re committed to delivering exceptional results while ensuring that the project remains within your financial constraints.

Our team will be in touch shortly to discuss the next steps and finalize the adjusted quotation. We’re excited to commence work on your project and bring your vision to life.

Thank you for choosing [Your Company Name]. We appreciate your trust and confidence in our services.

Sincerely,
[Your Name]

Quotation Approval with Additional Services: Expanding Our Partnership

Dear [Client Name],

We’re thrilled to inform you that your quotation for [Project Name] has been approved, along with the additional services you’ve requested.

We appreciate your trust in our expertise and capabilities. Our team is excited to take on these additional responsibilities and deliver a comprehensive solution that meets all your project requirements.

The expanded scope of work includes:

• [List of Additional Services]

We’ve adjusted the quotation accordingly to reflect the additional services. Rest assured that we’re committed to providing the same high level of quality and professionalism that you’ve come to expect from us.

Our team will be in touch shortly to schedule a meeting to discuss the next steps and finalize the details of the expanded quotation. We’re confident that this enhanced partnership will lead to even greater success.

Thank you for choosing [Your Company Name]. We look forward to continuing our journey together.

Sincerely,
[Your Name]

Quotation Approval with Extended Timeline: Accommodating Your Needs

Dear [Client Name],

We’ve reviewed your request for an extended timeline for [Project Name] and are pleased to inform you that we’ve approved your proposal.

We understand that certain circumstances may require a flexible approach to project timelines. We’re committed to accommodating your needs while ensuring that the project is completed to the highest standards.

The revised timeline is as follows:

• [Start Date]
• [End Date]

We’ve adjusted the quotation accordingly to reflect the extended timeline. Rest assured that we’re committed to maintaining the same level of quality and professionalism throughout the project.

Our team will be in touch shortly to discuss the next steps and finalize the revised quotation. We’re confident that this adjustment will allow us to deliver a successful project that meets your expectations.

Thank you for choosing [Your Company Name]. We appreciate your trust and understanding.

Sincerely,
[Your Name]

Express Quotation Approval: Immediate Start

Dear [Client Name],

We’re delighted to inform you that your quotation for [Project Name] has been swiftly approved. We’re excited to commence work immediately and bring your vision to life.

Your prompt decision reflects your confidence in our expertise, and we’re committed to delivering exceptional results that exceed your expectations.

Our team is ready to begin work as soon as possible. We’ll be in touch shortly to schedule a meeting to discuss the next steps and gather any additional information we may need.

Thank you for choosing [Your Company Name]. We look forward to a successful partnership.

Sincerely,
[Your Name]

Related Tips for Sample Email for Approved Quotation

A well-crafted email for an approved quotation can strengthen your business relationship with the client and set the stage for a successful project. Here are some in-depth tips to consider:

Include a Compelling Subject Line:

• Keep it brief and informative. Clearly state the purpose of the email, such as “Approved Quotation for [Project Name].”
• Add a sense of urgency or excitement to encourage the client to open the email promptly.

Address the Client with Professionalism:

• Use a formal greeting, such as “Dear [Client Name]” or “Hello [Mr./Ms. Client’s Surname].”
• Personalize the email by addressing the client by name, showing you value their business.

Express Gratitude:

• Begin the email by thanking the client for choosing your company for the project.
• Convey your appreciation for their trust and confidence in your services.

Clearly State the Approval:

• Use clear and concise language to inform the client that their quotation has been approved.
• Include a reference number or proposal ID for easy tracking and identification.

Highlight Key Details:

• Summarize the essential details of the approved quotation, including the project scope, deliverables, timelines, and payment terms.
• Use bullet points or a tabulated format for clarity.

Address Any Concerns or Questions:

• Anticipate potential questions or concerns the client may have regarding the quotation.
• Address these concerns proactively by providing additional information or reassurances.

Express Enthusiasm and Commitment:

• Convey your excitement about working on the project and your commitment to delivering exceptional results.
• Emphasize your team’s expertise and dedication.

Include Next Steps:

• Outline the next steps in the process, such as scheduling a project kickoff meeting or signing a formal contract.
• Provide clear instructions for the client to follow.

Proofread Carefully:

• Review the email thoroughly for any grammatical errors, typos, or inconsistencies.
• Ensure all the information is accurate and up-to-date.

Professional Sign-Off:

• Close the email with a professional sign-off, such as “Sincerely” or “Best regards.”
• Include your full name, job title, and contact information.

FAQs About Sample Email for Approved Quotation

What is the purpose of a sample email for an approved quotation?

A sample email for an approved quotation is a pre-written email template that businesses can use to send to customers to confirm that their quotation has been approved and the order is ready to be processed.

What information should I include in the email?

The email should include the customer’s name, the quotation number, the date the quotation was approved, the total amount of the order, and the expected delivery date.

How should I format the email?

The email should be formatted professionally and be easy to read. It should also be sent from a legitimate business email address.

What is the best way to word the email?

The email should be polite and courteous. It should also be clear and concise, and it should avoid using jargon or technical terms that the customer may not understand.

How should I follow up after sending the email?

After sending the email, you should follow up with the customer to make sure that they received it and that they have any questions. You should also keep track of the status of the order and update the customer on its progress.

What should I do if the customer has questions about the order?

If the customer has questions about the order, you should be prepared to answer them in a timely and professional manner. You should also be willing to work with the customer to resolve any issues that may arise.

What are some additional tips for writing a sample email for an approved quotation?

Here are some additional tips for writing a sample email for an approved quotation:
– Keep the email short and to the point.
– Use clear and concise language.
– Proofread the email carefully before sending it.
– Send the email from a legitimate business email address.
– Follow up with the customer to make sure that they received the email and that they have any questions.

Thanks for Reading!

That’s a wrap for our guide on approved quotation sample emails. Hopefully, you found this article helpful and informative. If you have more questions about approved quotes or any other business-related topics, feel free to visit our blog again soon. We’re always adding new content to help you run your business better. Thanks for reading, and see you next time!